Online work permit application has become a new trend that simplifies the process of obtaining work permits for foreigners in Vietnam. Follow this detailed guide on how to submit your application online and what documents you need to prepare!
Need help with your Vietnam work permit? Our experts can do it for you.
Who can apply for a Vietnam work permit online?
Five groups can apply for work permits online:
- Foreign workers in Vietnam
- Companies that hire foreign workers
- Government agencies that approve foreign workers
- Offices that issue work permits
- Other related organizations and people
The online system helps everyone process work permit applications quickly.
>> Read more: The requirements are different for each job. Check our guides for Vietnam work permit for managers, Vietnam work permit for directors, and work permit for technical workers.
Documents for the Vietnam online work permit application
When applying online, you need to prepare digital versions of your documents. You can use these file formats:
- PDF files
- DOC/DOCX (Word) files
- JPG (image) files
When you scan paper documents:
- Make sure the digital copy shows all information clearly
- Scan directly from the original document
Remember that your digital documents are only valid as long as the original paper documents are valid.
>> Read more: You will need an application form for a work permit and a health check for a work permit in Vietnam. You will also need approval for the employment of foreign workers before you can apply.
Make sure all documents are clearly scanned and saved in the right format. This will help avoid delays in your application.
>> For teachers and instructors: We offer specialized guidance for Vietnam work permit for teaching English and Vietnam work permit for yoga teachers.
How to apply for a Vietnam work permit online
The online application process has three simple steps:
Step 1. Create an account
First, visit the Public Service Portal website for the province or city where you will work. Some common portals:
- Ho Chi Minh City Public Service Portal
- Tay Ninh Province Public Service Portal
- Dong Nai Province Public Service Portal
- Hanoi Public Service Portal
>> Read more: Each location has specific requirements. If you’re looking to obtain a work permit in Tay Ninh (including former Long An province), seeking a work permit in Dong Nai (including former Binh Phuoc province), or need a work permit in Ha Noi, make sure to check the specific provincial requirements.
To create an account:
- Click “Register”
- Fill out the form
- Verify your account through email or phone
Step 2. Submit your application
After logging in:
- Find the service:
- Search for “work permit”
- Click “Apply online” for “Work permit issuance”
- Fill out the form:
- Enter your information
- Enter employer information
- Enter foreign worker information
- Click “Continue” when done.
- Upload documents: You need to upload:
- A written explanation stating why you need to hire a foreign worker and requesting a work permit (Form No. 03 attached to Decree 219/2025/ND-CP)
- Health certificate from an authorized medical facility, valid for 12 months from the issue date. You can check the list of hospitals licensed by the Ministry of Health to perform health examinations for foreigners.
- Valid passport (notarized copy, with at least 6 months validity remaining)
- Criminal record check, valid for 6 months (exempted if verified through the National Public Service Portal)
- 02 photos sized 4x6cm, color, white background, straight face, no glasses
- Work-related documents such as assignment letter, labor contract, or work experience confirmation
- Documents proving your work position, as follows:
- Experts
- Managers
- Executive directors
- Technical workers
- Bachelor’s degree or higher (notarized copy, consular legalized)
- Confirmation letter showing at least 2 years of relevant work experience (or 1 year if working in priority fields: finance, science, technology, innovation, digital transformation – confirmed by ministry/department/provincial authority)
- Company charter or operating regulations of the organization or enterprise
- Appointment or assignment letter for managerial positions as specified in Clause 24, Article 4 of the Enterprise Law 2020 No. 59/2020/QH14
- Business registration certificate or establishment certificate or establishment decision or other legally equivalent documents
- Registration certificate for branch, representative office, or business location
- Company charter or organizational structure document
- Confirmation letter from the employer showing at least 3 years of relevant experience (authenticated letter or electronic document)
Special case: If you have worked in Vietnam before, you can use your old work permit or work permit exemption certificate to prove your experience.
- Option 1:
- At least 1 year of professional training and at least 2 years of experience in that field
- Documents needed:
- 1-year vocational training certificate (notarized copy, accepted from legal companies/organizations)
- Confirmation letter showing at least 2 years of experience (authenticated letter or electronic document)
- Option 2:
- At least 3 years of experience in the professional field
- Documents needed:
- Confirmation letter showing at least 3 years of experience (authenticated letter)
- Training certificate not required, but can be added if authorities request it
Important note: If your staff has enough experience (at least 3 years) but lacks professional training certificates, please contact VisaNow directly at HOTLINE 1900 63 63 50 for tailored solutions for your specific case.
Check all documents before continuing. Need help? Call HOTLINE 1900 63 63 50.
- Pay and submit
- Choose how to pay
- Select receipt type
- Check the box to confirm your information is true
- Enter the verification code
- Click “Submit Application”
>> Need help? Our Vietnam work permit services can help you with all steps of the application process.
Step 3. Check your application status
After submitting, check your application progress regularly through the online portal.
If authorities need more information, they will notify you. Respond quickly to avoid delays.
When approved, you’ll be notified how to get your physical work permit. Some provinces deliver it, others require pickup.
We make work permits easy. We help with:
- Updates at every step
- Expert advice for your situation
- All document preparation
- Submitting your application
- Talking to government offices
For help with any part of the application process, contact VisaNow at HOTLINE 1900 63 63 50 for professional assistance!
